BUILT FOR HEALTHCARE HR
AUTOMATED SMS DIGITAL HR FORMS FOR HEALTHCARE - PAPERWORK THAT ACTUALLY REACHES YOUR STAFF
Your staff are on the floor, not at a desk checking email or hunting for a portal password - so HR paperwork stalls. Dialog Health puts onboarding packets, policy acknowledgments, and compliance forms into a text employees open in minutes and complete on any phone. No logins, no apps, no printed packets.
Offer Accepted → Packet Texted → Completed on Phone → HR Confirms → Day-One Ready
Reach deskless staff who never see email
Forms read in minutes, completed on any phone
No logins, portals, or printed packets
Secure signature capture for acknowledgments
See who opened, clicked, and completed in real time
Onboard faster and protect compliance
Trusted by leading healthcare organizations.
YOUR FORMS AREN'T GETTING READ BECAUSE YOUR WORKFORCE ISN'T AT A DESK
Most healthcare employees are deskless. They don't check company email during a shift, and they won't hunt down a portal password to sign a policy or update an emergency contact. So packets sit unopened, deadlines slip, and HR spends its week chasing paper. Texting fixes that by meeting staff where they already are: their phones.
98% of texts get opened
90% of texts are read within 3 minutes
Win back the 57% of HR time lost to admin
MODERNIZE HR PAPERWORK WITH TEXT-DELIVERED DIGITAL FORMS
Reach Every Employee
Text lands on the one device staff always carry. Reach the deskless majority that email and portals miss.
Protect Compliance
Automate policy acknowledgments, attestations, and renewal prompts - and keep a clean, time-stamped record.
Forms Completed on Any Phone
Tap the link, complete on a phone, done - no app download, no portal password, no printed packet.
Cut HR Workload
Replace scanning, mailing, and manual entry with forms that return as clean data automatically.
Onboard Faster
Send the packet the moment an offer is accepted, so paperwork is finished before day one and staff reach their first shift sooner.
Real-Time Visibility
AnalyticsPRO shows who received, opened, clicked, and completed - so you know exactly who to remind.
ONE EASY-TO-USE PLATFORM
HOW DIGITAL HR FORMS BY TEXT WORK
An automated text delivers a secure link to the HR form. The employee completes it on their phone, HR is notified on submission, and it appears instantly in your dashboard. No printing, no scanning, no re-keying.
Automated Text → Employee Completes Form → HR Notified → Instant Dashboard Visibility
CASE STUDY
EMPLOYEE SMS
REAL RESULTS
When the COVID-19 pandemic hit, Lovelace Health System needed to reach its entire workforce fast - with guidance people would actually see. Using Dialog Health, Lovelace communicated with nearly 3,600 employees and sent more than 46,000 messages between March 15 and March 31, all from one platform, with no app to download. When speed and reach mattered most, texting did what email and phone trees couldn't.
Nearly 3,600 employees reached
46,000+ messages sent in roughly two weeks
One platform, no hardware, no app
Support, encouragement, and updates delivered in real time
ANALYTICS AND REPORTING
ANALYTICSPRO, REAL-TIME, ACTIONABLE DATA
Stop guessing whether onboarding messages landed. AnalyticsPRO delivers real-time delivery receipts and shows who received each message, who read it, who clicked the link, and who completed the form. Your HR team stops blasting everyone and starts following up only with the handful of new hires who are actually behind.
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WHO USES DIALOG HEALTH FOR HR DIGITAL FORMS
Dialog Health's HIPAA-compliant texting scales across the entire enterprise, serving the HR and people teams who keep healthcare staffed and compliant:
Hospitals & health systems - enterprise-wide onboarding and compliance communication
Ambulatory surgery centers (ASCs) - fast, mobile onboarding for lean teams
FQHCs - accessible, multi-language forms for a diverse workforce
Long-term care, home health & senior living - reach shift-based and field staff
Staffing agencies & travel/contingent workforce - onboard contractors and travelers before day one
Typical users: CHROs, VPs of HR, HR directors, HR operations, talent acquisition, onboarding coordinators, and compliance teams.
FREQUENTLY ASKED QUESTIONS
Do employees need an app or a portal login?
No. Employees tap the secure link in the text and complete the form on any phone or device - no app download, no portal, and no password to reset. Removing that friction is exactly why text-delivered forms get completed when portal-based tasks stall, especially for deskless staff who don't sit at a computer or check company email during their shift.
Is Dialog Health HIPAA-compliant and secure enough for employee data?
Yes. Dialog Health is built for healthcare environments where privacy is paramount. Data is transmitted, stored, and destroyed in accordance with HIPAA and SOC II standards, with AES-256 encryption for data at rest and SSL/TLS encryption in transit. The platform follows a "least-privilege" access model with multi-factor authentication, and hosting is with US-based cloud providers.
Can we text employees legally? What about consent and opt-outs?
Generally, yes. Because employees provide their mobile number for the working relationship, informational HR texts typically fall under implied consent rather than the stricter rules that apply to marketing. Best practice is to include clear opt-out language (e.g., "Reply STOP to opt out") and honor requests promptly. Dialog Health operates on a TCPA- and CTIA-compliant platform.
What kinds of HR forms can we build?
Nearly any form you use today - onboarding packets, policy and handbook acknowledgments, emergency-contact and direct-deposit collection, benefit confirmations, compliance attestations, immunization/TB/flu documentation prompts, surveys, schedule-change acknowledgments, and exit paperwork. You can digitize an existing form into a clean, mobile-friendly version without a redesign.
Does this replace our HRIS, ATS, or onboarding software?
No - it complements them. Dialog Health is a two-way texting and engagement platform whose digital forms, trackable short links, and analytics make it exceptionally effective at getting HR paperwork delivered, completed, and tracked. It's designed to work alongside the systems you already use, not to replace your system of record.
How do we know who completed a form and who didn't?
That's where AnalyticsPRO and built-in short-link tracking come in. You get real-time delivery receipts, click tracking, and form-submission data showing exactly who received, opened, clicked, and completed - so a targeted reminder replaces blanket follow-up. Reports are exportable for audits and leadership.
Can we send reminders to people who haven't finished?
Yes. Automated workflows let you schedule reminders to non-completers, and two-way texting means an employee can reply with a question and get an answer in the same thread. That's how completion climbs without adding manual follow-up to HR's plate.
Can it handle our multilingual workforce?
Yes. Dialog Health's AI Translator supports 130+ languages and can translate outbound and inbound messages automatically, so you can reach staff in their preferred language and they can reply in theirs. Sending in an employee's preferred language makes communication clearer and lifts response and completion.
How fast can we launch, and who builds the forms?
Dialog Health is cloud-based - no hardware and no app to download - and runs on the computers and devices you already have. The easy-to-use console lets your team build and send forms and automated workflows without coding, backed by a client success team that guides implementation and go-live.
What does it cost?
Pricing is tailored to your organization's size and use case. The best next step is a quick, no-pressure demo where we'll map the platform to your onboarding and compliance workflows and show it in action.
Is Dialog Health only for patient communication?
No. The same HIPAA-compliant platform powers employee communication and HR digital forms. Dialog Health was purpose-built for both healthcare and HR use cases, so your people team gets enterprise-grade texting, forms, and analytics on one platform.
trusted by individuals and teams at the world's best companies
